Young people at a conference

Three Easy Ways to Maximize Event Accessibility

Three Easy Ways to Maximize Event Accessibility:


  • Planning
  • Event design
  • Technology

Event planners work magic behind the scenes. They pull everything together to create an exciting, welcoming environment.

Diversity and inclusion work best when they are a part of the planning process. ​

Here are three ways to showcase your skill and passion and accommodate everybody, including those with invisible disabilities.


Guest accommodations should be friendly to people with disabilities, including those with ‘hidden’ disabilities.

Provide an accessibility statement and point of contact in your event announcements and invitations. Include clear instructions on how to request accommodations. Spell out that requests for accommodations have the same deadlines as RSVPs to avoid confusion. (Scroll to the end for two examples!)

Include details about lodging and transportation accessibility with out-of-town guests.


The best event designs unify and refine your event. Be sure that acoustics, lighting, and climate are all a part of making your event comfortable and inviting.

Prioritize details that impact guests’ ability to see, hear, and fully participate in your event. Thoughtful seating arrangements, unobtrusive decor, and widely available information help.


If you use visual or auxiliary elements (for example a slideshow or speaker), share additional services, assistive technology, or accommodations that you can provide.

Some examples:


  • ●  American Sign Language interpreters
  • ●  CART services (Real time closed-captioning is more accurate than computer generated captions)
  • ●  Visual and auxiliary aids
  • ●  Assistive communication devices

Read more