Who makes the rules?
Are you a rule breaker, a rule maker, or a rule shaker?
Some things in life are soothing. One of them is following the rules. The traditions. The way we do things.
I was living in France and invited to a friend’s weekend home. It was spring and the weather was gorgeous. My friend had loads of visitors and family there. When I arrived, everyone was gathered outside and they all beamed at me when I walked up. It was so strange – I didn’t know anyone but the host and his family. Everyone stared at me expectantly and I was unsettled… then he introduced me “This is Jan, she’s from America. Jan teaches us how to play the baseball!“
Panic–if you know me at all you know that I don’t know anything about sports. All I knew about baseball was that there’s a bat, a ball, and a glove, and the ball fits in the glove. I said as much. They were relentless. They said, “We need your help! We are sure you have a better idea of how to play than we do!“ I looked around and saw that they had placed three bases and a home plate. They had a glove, a bat, and a ball.
What could I do? I split them up into two teams, had somebody pitch, somebody bat, and somebody catch. I told them to run if they hit the ball, and if they got tagged they were out. We had a blast and we all won.
Rules: when to break ‘em, when to make ‘em, and when to shake ‘em.
Rule-following, -breaking, and -shaking happens in the world of events because there is ALWAYS something unexpected that happens. Frequently, it’s the rules that change. Maybe somebody didn’t tell us their rules. Maybe they mis-told us the rules. It could be that they simply didn’t know which rules to tell us.
Planners, entertainment companies, venues, caterers, AV companies, DJs, and designers all have their own ways of doing things. Do they have hard and fast rules? Sometimes. WHY do they have those rules? To prevent a log-jam for the service elevator? To make sure their equipment stays safe and ON site?
It doesn’t always matter how everybody else does things. Take a moment and try something new. I am happy to say that I’ve learned to improvise with the best of them. For example, your structure starts ‘blowing in the wind.’ Amazing how many different solutions you’ll find….
Some rules are really important. For example, the load-carrying capacity of a beam is indisputably important. The amperage that a circuit can carry is of paramount importance. The order of a ritual might be important for some people and it might be open to discussion for others. If you don’t ask you’ll never know. Even though I wouldn’t put acrobats’ lives in danger by using a beam that is structurally inappropriate and I wouldn’t overload a circuit, I would rewrite the rules of The Baseball.
Sometimes we don’t know what the rules are or that there are rules. Sometimes we have to improvise. Probably more often than we think. When you don’t know what the rules are, you have a couple of choices:
1. Look around and see what everyone else is doing.
2. Pretend you know what you’re doing.
3. Admit you don’t know the rules, and ask for guidance.
How do you decide which choice you should make?
Here are your three basic choices:
Use those moments where everything has been turned upside down, equipment breaks down, venue operator doesn’t arrive on time, the bride’s dog gets into the cake—whatever it is, you’ll be amazed at what you learn when you make up the rules. Play Ball!
To build a contact-free entertainer booth, decide if it’s for one-time use or if you’re building it to last. Ours is built to last. It’s solid and structurally sound, easily assembled and disassembled, and made of high-quality components. The panels are solid wood and the entire structure is built on a base with casters. That makes it simple to easily reposition during an event.
Take into consideration the height of the booth. Who is your target audience? Can they access the secret trap door and see the entertainer? If you’re traveling with the booth, consider the average height in different countries. The window height in Scandinavia will be different then in Japan. Not generalizing, but we want to be specific to our clients’ needs and demographics when we show up.
Lighting can make your booth stand out. On a trade show floor, we’ll set the LED colors to differentiate ourselves from the other booths and the overall design of the hall.
What size booth are you aiming for? We’d recommend enough space for one entertainer to be able to move or sit comfortably in the booth. Ours is 84.7″ h x 35″ w x 21″ d, which keeps it pretty Handy😁!
To make your booth contact-free, you’ll need a communication system, a barrier of some sort, and a way to share items with attendees. Even though there are lots of options, we built a trap door into the booth base, about 2 feet from the ground. This lets us surprise guests and make sure our smallest guests can be part of the action!
How fragile is your booth in terms of shipping? Is shipping necessary for long hauls? How much does it weigh? Will it safely fit into a vehicle and be protected from the elements? How long will it take to set up and break down? How much power will you need? Is a step stool necessary to set it up? Will you use curtains? Signage? What materials will you use? How will you suspend or attach them? Will you make general announcements from the booth? Do you have a microphone? How about an air purification system? Sunshield? Sandbags? Will your costumed entertainer need heating or a fan?
Word to the wise: If you are working in the great out-of-doors in the Southeast from March to October, don’t forget your insect repellent, sunscreen, and water! Cooling vests and cooling cloths are also really helpful.
Oh, and as you can tell by the video, setting up the booth is very quick😉!
What’s a Virtual Event? It is fun and safe entertainment that will connect your people. Hosting more than six attendees per hour, or want to let guests schedule individual sessions during your event? Then a Virtual Event is perfect! Attendees can schedule five-, ten-, fifteen-, or twenty-minute readings during your event.
How? Send us the DETAILS about your event and we’ll send you what you need to book a one-, two-, or three-hour event. After you’ve booked the date & time and remitted payment, we’ll send you a form for guests to book their sessions. Embed the form on a website, or send it as a link in an email.
The event host (YOU!) chooses the length and kind of sessions: Palms | Tarot | Lip Print Analysis | Handwriting Analysis | Coffee Cup or Tea Leaf Readings. Attendees choose a time, fill out form and submit, then get a confirmation email with a Zoom credentials and a brief overview of how to use Zoom.